Handle booking requests & your calendar

Requests come in through your venue page and land in one queue.

The queue

Each request shows the event and organizer, the date it would hold, any offer terms attached to it, and conflicts with existing bookings. You can Message the organizer without leaving the queue, Approve, move the request to the Waitlist, or Decline with a reason. If an event was attached to your venue by mistake, use Remove from venue instead of treating it as a real booking request.

From a venue offer to an event

Publish a booking offer from Manage venue → Offers after verification. Organizers can find it in Feed → Offers, Search → Offers, or a shared offer link, then choose an existing event or prepare a new proposal.

A new offer-related Quick gathering or Professional event saves as a draft. It does not accept guests or appear in public discovery while the venue request is unconfirmed. Quick gatherings use free RSVPs and must fit their two-hour duration inside the offer window. Professional creation requires an eligible organizer account; paid tickets retain their payout and security checks.

The organizer explicitly sends the proposal. Your request queue includes the offer's frozen terms, not a later edited version. Approving confirms the venue request; it does not publish the event. The organizer reviews the confirmed draft and chooses when to publish, then shares the event invitation or ticket link with their audience. Public events can appear in discovery; unlisted events stay invitation-link only.

An already published event requires explicit consent to move back to draft before requesting an offer. Events with guests or checkout activity cannot be paused by this flow. Coordinate existing commitments directly rather than changing them silently. If a declined or invalid proposal is abandoned, it remains a draft and its old venue/location is cleared before an alternative is chosen.

Venue discounts, minimums, credits, and revenue splits are agreements between the venue and organizer. Liventix does not collect venue rental payments or turn a venue offer into an automatic attendee ticket discount.

Dates are exclusive by default

When you approve a booking, that slot is held exclusively. A second organizer can't book over it, and the calendar shows it as taken. This is the default because double-booking a venue is the single most expensive mistake either side can make.

Turnover time

You can set a buffer around bookings — the time you need to reset the room. A request that overlaps another booking plus its turnover window is flagged as a conflict before you approve it, not after.

When two organizers want the same night

The second request isn't silently rejected. It goes on a waitlist for that slot, in order — so if the first booking falls through, you know exactly who wanted the date and can go back to them rather than starting from nothing.

Sharing your space

Some spaces genuinely run two things at once — separate floors, a courtyard and a room. Venues on the free-for-community arrangement can opt into shared occupancy, which lets more than one booking coexist. It's opt-in, and limited to that arrangement, precisely because it's wrong for most venues most of the time.

Overriding a conflict

You can approve over a conflict when you know something the calendar doesn't. It asks you to confirm first, so an override is always a decision rather than an accident.

Declining well

Declining asks for a reason, and the reason goes to the organizer. It costs you ten seconds and it's the difference between an organizer who tries you again with a better-fitting date and one who doesn't come back.